Everything you need to know about Airbnb Guest Refund Policy

As an Airbnb host, if you do your job well you won’t have to worry about giving your guests Airbnb refunds – but sometimes life doesn’t go as planned and you’ll be asked to refund your guests. How do refunds work on Airbnb? Here’s a guide with some helpful information to allow you to secure the best outcome for your Airbnb business and reputation.

 

Can a guest cancel Airbnb reservation?

There are several reasons why a guest might request a refund: family and health issues that can cause a guest to cancel a trip, weather events that impact a person’s travel plans, or even work trips can fall through at the last minute.

It will depend on your cancellation policy – Airbnb has a comprehensive Airbnb Cancellation Policy for Guests that outlines your obligations as a host in relation to refunds.

 

Eligible travel issues listed under Airbnb’s policy

The host is non-committal or unresponsive – This relates to hosts who cancel a reservation within 24 hours of a guest checking in or if you change the accommodation that you offer guests. It also includes guests being given incorrect lockbox codes resulting in them not being able to access the property within a reasonable period of their check-in time.

Airbnb property not safe or clean – Your property should be ready to welcome guests at the agreed check-in time. If a guest arrives and finds that the property has not been cleaned (i.e. dirty sheets, rubbish lying around) they have a right to request a refund. This also relates to safety issues such as infestations, broken locks, or extreme mold.

Inaccurate listing description – If you state that your property is a 4-bedroom home and guests arrive to find the fourth bedroom is full of your storage boxes, they have reason to request a refund. Make sure that everything you list in your description is correct. Don’t mention a private swimming pool if it’s actually a shared pool within a block of flats. Don’t state that you’re close to the CBD if you are an hour’s drive away.

Major issues during the stay – Guests can also claim for a refund if their stay was affected by major issues such as the boiler breaking during winter, windows not opening to allow ventilation in the summer, or the cooktop not working. As a host, you should try to address any major issues as quickly as possible. Most guests will understand that sometimes things go wrong and might be forgiving if you can organize repairs within 24-hours but expect to be asked for a refund if one of these issues arises.

 

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How does Airbnb Guest Refund Policy work?

If your guest contacts you directly before their check-in date, you have the power to issue a refund. Simply go to your Reservations overview, select the booking and click Issue Refund.

 

Airbnb Refund Policy After Check-in

For refunds after the check-in date, it’s a little trickier. You should discuss the issue with your guest to find out what has concerned them and what kind of refund they want. Then you should:

  1. Go to the Resolution Centre
  2. Choose the reservation you want to refund
  3. Under Select a Reason, choose Offer Partial Reimbursement
  4. Enter the desired amount, currency, and a message to your guest.

If the guest accepts your offer, Airbnb will process your transaction within 48 hours. Guests can also submit a claim directly to Airbnb within 24 hours of the issue.

 

Setting up your cancellation policy

Airbnb has a comprehensive cancellation policy structure that allows hosts to choose between a range of cancellation options – from Flexible to Super Strict. It also allows guests to view the conditions before booking.

Flexible

  • Free cancellation until 14 days before check-in.
  • If booked less than 14 days before check-in, free cancellation for 48 hours after booking, up to 24 hours before check-in.
  • After that, guests can cancel up to 24 hours before check-in and get a refund of the nightly rate and the cleaning fee, but not the service fee.

Moderate

  • Free cancellation until 14 days before check-in.
  • If booked less than 14 days before check-in, free cancellation for 48 hours after booking, up to 5 days before check-in.
  • After that, guests can cancel up to 5 days before check-in and get a refund of the nightly rate and the cleaning fee, but not the service fee.

Strict

  • Free cancellation for 48 hours, as long as the guest cancels at least 14 days before check-in.
  • After that, guests can cancel up to 7 days before check-in and get a 50% refund of the nightly rate, and the cleaning fee, but not the service fee.

Long Term (For reservations of 28 nights or more)

  • Guests can cancel before check-in and get a full refund, minus the first 30 days and the service fee.

Super Strict 30 Days

This policy is by invitation only to certain hosts under special circumstances and it allows guests to cancel at least 30 days before check-in and get a 50% refund of the nightly rate and the cleaning fee, but not the service fee.

Super Strict 60 Days

This is another policy that is only available by invitation to certain hosts and it allows guests to cancel at least 60 days before check-in and get a 50% refund of the nightly rate and the cleaning fee, but not the service fee.

 

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GuestReady’s UK country manager view

The detailed breakdown of Airbnb’s cancellation policies is exceedingly useful, as it clearly delineates the various levels of flexibility offered to guests, which is crucial for hosts to understand and integrate into their management strategies.

Our role at GuestReady often involves advising our hosts on how to select the most appropriate cancellation policy that balances flexibility for guests with the host’s need for booking security. This article serves as an excellent resource for our team to better support our hosts in making informed decisions that enhance guest satisfaction and minimise potential disruptions.

Moreover, the focus on the circumstances under which guests can claim refunds highlights the importance of maintaining high standards of cleanliness and accuracy in property listings. At GuestReady, we endeavour to ensure that each property managed under our care meets and exceeds the expectations set in their Airbnb listings.

This commitment to quality not only helps reduce the likelihood of refunds but also builds a robust reputation for our hosts in the competitive market of holiday lettings. Leveraging such comprehensive guidelines provided by Airbnb can help us further refine our service offerings, ensuring that every guest enjoys a delightful and trouble-free stay, thereby reinforcing GuestReady’s position as the premier Airbnb management solution in the UK.

Need help with guest liaison?

One way to prevent a situation where a guest demands a refund is to hire an Airbnb management company like GuestReady to handle guest liaison. Our team can make sure your holiday let is clean and shiny for new guests, and manage any issues that might arise during their stay. Call us today for a free consultation.

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